Accounts software for school PTAs
Built by a treasurer,
for treasurers.
Everything in one place instead of a spreadsheet, a Google Drive, email and WhatsApp. You answer plain questions about your PTA. It does the accounting, keeps you the right side of charity law, and leaves a record you can hand on.
90 days free · no card needed · cancel any time.
5
card & donation platforms synced
1 click
year-end accounts draft
Works with the tools you already use · SumUp · Zettle · Square · Zeffy · Stripe · PTA Events · Classlist · your bank statement
A look inside
Everything a treasurer actually does — in one place
Pick a job below and see exactly what you’d be using. Real screens, from a demo ledger.
What you see — claims arriving already read, ready to check
AI expense processing
A volunteer sends a receipt. The claim writes itself.
A parent emails a photo of a receipt, or fills in a one-page form. The amount, date and supplier are read for you, the claim arrives in your queue already categorised, and approving it posts it straight to the ledger — on the right accounts line, against the right activity and fund. No spreadsheet, no re-typing, no chasing paper.
- Receipts read automatically — nothing re-typed
- Categorised on arrival, ready for you to confirm
- Approve once and it is on the ledger
- Clears itself when you reconcile the bank
Use PTA Events or Classlist?
Your ticket money comes straight in. No more exports after every event.
PTA Events and Classlist both take payments through your PTA’s own Stripe account. Connect that Stripe account to The Treasurer’s Ledger once and every sale made through them lands in your accounts by itself.
No downloading reports, no piecing payouts back together, no working out which tickets belonged to which fair. The same goes for anything else you sell through Stripe.
Every sale, itemised
Tickets, raffle entries and pre-orders arrive with the item name on them, so each one can go to the right event.
Fees shown, not hidden
What Stripe and the platform took is recorded as a cost, so the income is the full amount the parent paid.
Payouts that match the bank
Each Stripe payout is tied to the sales inside it, so the transaction on your statement explains itself.
You were volunteered, not trained
Almost no PTA treasurer is an accountant. The job still comes with real duties — charity law, restricted funds, a return to file, decisions that have to be shown to have been made properly. This gives you the tools to meet all of it without needing to know the words for any of it.
No accounting experience needed
It asks plain questions — what was this for, who paid it, which pot did it come out of — and does the double-entry thinking behind the scenes. If you can use online banking, you can use this.
Compliant without being an expert
The tools that keep you and your PTA on the right side of charity law: CC16a Receipts & Payments accounts, restricted funds tracked properly, filing deadlines watched, and a pack your independent examiner will accept.
Ready for the committee
Clear balances and event results any time a report is due — and a proper handover when your term ends.
Decisions on the record
The school’s request, each committee member’s vote and the money that went out are one chain — not three inboxes.
Your data, kept safe
UK company, ICO registered, UK-hosted, and handled in line with UK GDPR. A login you pass on — not a folder you apologise for.
The handover problem
“Every year, thousands of volunteer treasurers inherit a spreadsheet and a prayer.”
If you’re the one leaving, you know the guilt of not leaving things tidier. If you’re the one arriving, you know the feeling of staring at Tab 7 of a spreadsheet called FINAL_v3_ACTUAL_USE_THIS_ONE and wondering where to begin.
The Treasurer’s Ledger was built to fix the handover problem. Clean accounts. Complete history. A login you pass on, not a folder you apologise for.
Pricing
Simple, honest pricing
One plan. Everything included. No per-user or per-transaction fees.
Full access · one plan
or £24 a year by card. No per-user or per-transaction fees, ever.
Start with 90 days free — no card needed, cancel any time before it ends and you pay nothing.
Referral offer · 6 months free each
Invited by another PTA? Sign up from their link, or enter their code when you set up your Direct Debit, and your free trial runs for 6 months from the day you signed up instead of 3. When you subscribe, the PTA that invited you gets 6 months free too.
Already with us? Share your link or code from Settings. Each PTA that joins and subscribes gives you 6 months free, up to a free year.
- SumUp, Zettle, Square, Zeffy & Stripe sync
- PTA Events & Classlist sales, via Stripe
- Unlimited AI-read expense claims
- Branded invoices raised, sent and reconciled
- Funding requests with recorded committee votes
- Assisted bank statement reconciliation
- Fundraising & event P&L reporting
- Committee meeting reports
- Year-end CC16a accounts + scrutineer pack
- Unlimited team members
- Email support
90 days free · no card needed · cancel any time